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Interlibrary Loan (or Resource Sharing): Policies

Login to Interlibrary Loan or WorldCat. How to use these services. Policies.

What can we borrow?

The Interlibrary Loan and Document Delivery services are intended to serve Brandeis related research, scholarship and work.

Interlibrary Loan requests can be placed for items (books, DVDs, CDs, recordings, scores, journal articles, books chapters, dissertations, microfilm etc.) which are:

  • Not available in the Brandeis collections.
  • Owned by Brandeis but checked out or missing
  • On Reserve: items on Reserve may only be requested by students writing Senior Honors theses, graduate students (excluding textbooks for course work), and faculty.

Please let ILL staff know in the NOTES field of the ILL request form if you are requesting an item that is checked out, missing, or on Reserve.

What we can't request via ILL:

Print books, if Brandeis owns an e-book version.

Textbooks (other libraries need these for their own students)

Books or media, if we have a copy on reserve

Recreational materials


Document Delivery Policies are explained here

Patron responsibilities for ILL materials

Borrowers (patrons) are responsible for loaned material from the time it is picked up at the Information and Borrowing Desk at the Goldfarb Library until the time it is returned to the Information and Borrowing Desk

There is no limit to the number of requests you can place, but due to the heavy volume of requests that interlibrary loan receives, please submit no more than 10 requests per day.

Overdue books:

  • If Interlibrary Loan material is not returned within the loan period set by the lending library and is 30 days or more overdue, the borrower's Interlibrary Loan account will be blocked and they will not be able to request materials until the item(s) in question is returned.
  • If an item borrowed through Interlibrary Loan is lost, the borrower is responsible for the replacement cost of the material as determined by the lending library. Replacement costs of $100 per book are quite common. If interlibrary loan lost book replacement costs are not paid by the end of the spring semester, the invoiced amount will be transferred to the borrower's library account, which is then billed through the bursar's office.

It is very important to return borrowed materials on time. Failure to return materials on time damages Brandeis' relationship with other libraries and compromises Brandeis's ability to borrow materials from them in the future. Lending libraries can, and do, block us from borrowing any more items if we have very overdue books. This adversely affects all Brandeis students, faculty and researchers.

Recalled books:

Sometimes lending libraries will cut short the lending period. These books must be returned immediately. We will send you an email message telling you that the book has been recalled and that the due date has changed.

Library Use Only and other conditions:

Sometimes lending libraries send special materials to us on condition that they are used only in the library. These materials are marked Library Use Only, they must not be taken out of the library. Sometimes we also see books where photocopying is not allowed, or only selected pages may be copied. It is important to respect special conditions as set by the lending library.

Recreational materials

Interlibrary Loan services are intended to serve Brandeis related research, scholarship and work.

Please do not order recreational materials!
Please try your local public library instead, they are excellent places and deserve your support.

MetroWest public libraries (close to Brandeis):  Minuteman Library Network

Delivery of items

Borrowers will be notified by email when an items arrives.

Physical materials: All borrowing activity involving books, microforms, and other physical media is strictly library-to-library. Requested items are delivered only to the Brandeis University campus where they are made available for pickup and/or use at the Goldfarb Library.

Electronic media: Copies of journal articles and other electronic copies are delivered electronically. You have 30 days to view or download articles before they are automatically deleted from the system. On rare occasions we receive articles on paper that cannot be delivered electronically, due to size or quality, or other restrictions, then the paper copy will be available on the ILL hold shelf at the Goldfarb Library Information and Borrowing Desk.

Contact Us

Interlibrary Loan and Document Delivery:

Hours: 8:30am–4:30pm, M–F

Phone: 781-736-4676


Fax: 781-736-4724

Information and Borrowing Desk:

Phone: 781-736-5626 (or 781-736-LOAN)

Problems or emergencies:
Contact the Interlibrary Loan / Document Delivery department during business hours. If you need to report a problem after 4:30pm or during the weekend, please contact the Information and Borrowing Desk.

Mailing address:
Brandeis University
Library, Interlibrary Loan
415 South Street, MS 045
Waltham, MA  02453-2728

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