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ENG 146A: Reading the American Revolution StoryMaps Project

Group Story Maps: Request a Shared Update Group

The first step of working on a group story map is to have a "shared update" group created for you on ArcGIS Online. Your ArcGIS Online group will be where you will go to access, edit, and share content with your groupmates (e.g., story map, etc.) This collaborative group space will be private to your group members, professor, and librarian. Once you finish your story map, you will have the option to publish it so it is visible to a larger audience.

Our GIS librarian will need the following information to set up the shared update ArcGIS Online groups. Your professor has been provided with the necessary permissions to create shared update groups.

  • Group Name

  • Names of people who should be added to the group.
    Note: We can only add people who have signed into Brandeis ArcGIS Online.

Share Content to an ArcGIS Group

There are multiple ways to share content to an ArcGIS Online group. Here are two of the most commonly used approaches:

Option 1

  1. Sign into your Brandeis ArcGIS Online account.

  2. Go to the Groups menu then select your ArcGIS group.

  3. On your ArcGIS Online group homepage, click the Add Items to Group button located toward the right-hand side of the screen.
    Add items to group.

  4. A pop-up window will appear that displays the list of items available in your ArcGIS Online account. Select the checkboxes for the items you'd like to share with the group, then click Add Items to share them with the group.

Option 2

  1. Sign into your Brandeis ArcGIS Online account.
  2. Go to the Content menu in Brandeis ArcGIS Online.

  3. Click the checkbox for the item(s) you'd like to share, then click Share (located in the Content menu taskbar) to share your selected items.
    Content folder in ArcGIS Online. Checkbox next to ArcGIS Online Help Materials StoryMap is selected.
  4. The default sharing permissions are set to Owner. Click the Edit group sharing button at the bottom of the pop-up window to access the list of Brandeis ArcGIS Online Groups that you can share content with.
    ArcGIS Online Sharing Permissions.

  5. Click the checkbox next to the ArcGIS Online group you'd like to share content with, then click OK at the bottom of the pop-up window to change the sharing permissions. The content is now shared with members of your ArcGIS Online group.

Access Content in an ArcGIS Group

Members of your group can access your group's content in Brandeis ArcGIS Online by going to the Groups menu and then selecting your group. Each of the items you and your groupmates shared will be available in the group. 

  1. Click on the item you'd like to view or edit. 

  2. If you're directed to the Item Details page for an item (e.g., a story map), you can click the Configure button to start editing the item.
    Note: Editing capabilities are only available in shared update groups. 
    Configure button on Item details page.

Caveats with Editing a Story Map

Since ArcGIS StoryMaps autosaves edits, it's essential that you only have one person editing your story map at a time. The software will display a pop-up window warning in the following situations:  

  • A single user has the story map open in multiple browser tabs.
  • Multiple users are trying to simultaneously the story map.

If you ignore the software's pop-up warnings, you could experience data loss since the software won't know which open version of the story map to save. It's essential that you follow the software's warning messages to minimize your risk of losing work. 

Warning Messages

Here is the warning message you'll receive if you have your story map open in multiple browser tabs: 
Making changes may cause lost work.

Here's the warning message you'll receive if multiple people are trying to simultaneously edit a story map: