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University Records Management

This guide, hosted by the Brandeis University Records Management (URM) program, provides information on records management best practices, URM services, and Brandeis responsibilities.

ROT

Redundant

Obsolete

Trivial

 

 

 

Keep Brandeis information clean:  Get rid of ROT among your Brandeis records - paper, e-documents, and email.

Cleaning Out Your Collections

 

What to Recycle, Delete, or Shred (The Short List)

SHRED/DELETE Duplicate Copies of HR or Financial Records, and Records Containing PII (personally identifiable information)

RECYCLE Old, External Publications and Journals (e.g. Chronicle of Higher Education)

SHRED/DELETE Duplicate Office Copies of Student Records or Employee Performance Reviews
RECYCLE External Conference Programs and Literature
RECYCLE Planning and Logistical Records for Past Events
SHRED/DELETE Unlabeled Records on Inaccessible Legacy Media
RECYCLE/DELETE Draft Documents