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University Records Management

This guide, hosted by the Brandeis University Records Management (URM) program, provides information on records management best practices, URM services, and Brandeis responsibilities.

ROT

Keep Brandeis information clean

Get rid of ROT among your Brandeis records - paper, e-documents, and email.

Redundant

                                                       Obsolete

                                                       Trivial

 

Cleaning Out Your Collections

Document disposal can be achieved through secure shredding or recycling

 

 

What to recycle, delete, or shred (the short list)

 

SHRED/DELETE Duplicate copies of HR or financial records, and records containing PII (personally identifiable information)

RECYCLE Old, external publications and journals (e.g. Chronicle of Higher Education)

SHRED/DELETE Duplicate office copies of student records or employee performance reviews

RECYCLE External conference programs and literature

RECYCLE Planning and logistical records for past events

SHRED/DELETE Unlabeled records on inaccessible legacy media

RECYCLE/DELETE Draft documents