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Moodle 4.0 Resources for Faculty

Self Enrollment

How to Add Self Enrollment to Your Moodle Course

Self enrollment allows users to enroll themselves in a course. They can do this by clicking "Enrol me in this course" or entering an enrollment key if required.

 

Best Practices for Self Enrollment

  • Share clear instructions with students, including the course link and enrollment key if one is set.
  • Regularly monitor your Participants page to track enrollments.
  • Combine Self Enrollment with other methods (e.g., manual enrollment) for flexibility.

Step 1: Access the Course Settings

  1. Log in to Moodle and navigate to your course.
  2. In the Course administration menu, click on Participants.
  3. Click the Enrollment methods tab at the top of the Participants page.

Step 2: Enable Self Enrollment

  1. On the Enrollment methods page, locate the dropdown menu labeled Add method.
  2. Select Self enrollment (Student) from the list.

Step 3: Configure Self Enrollment Settings

  1. In the Self enrollment settings window:
  • Name: Provide a name for this method (e.g., "Self Enrollment").
  • Allow new enrollments: Set to Yes to enable enrollment.
  • Enrollment key (optional): Create a password to restrict access if desired. Share the key with your students.
  • Enrollment duration: Set the timeframe for enrollment, if applicable.
  • Maximum enrolled users: Specify a cap on the number of enrollees (optional).
  1. Scroll down and adjust additional settings, such as notifications or unenrollment actions, based on your preferences.
  2. Click Save changes to activate Self Enrollment.

Step 4: Verify the Enrollment Method

  1. Return to the Enrollment methods page to ensure that Self enrollment (Student) is active.

Self Enrolment Settings in Moodle

Add Users Manually

Adding Course Editors and Graders
Teaching Assistants can be added with the roles of Course Editors and/or Grader depending upon the capabilities you would like them to have in Moodle. This is entirely independent of any Workday-related processes or tasks, these permissions occur within Moodle only, and must be manually set. 
Note: If you wish to add an assistant or guest users to a metacourse(which has the “-All" designation on the course number), you must add them to the individual course sections rather than the metacourse. 

Course Editor 

  • Can create, edit, and delete course content
  • Cannot view student work or grades
  • In Moodle they will have access privileges for administrative duties (such as Editing, Deleting, taking attendance or uploading materials). Provided permission by the course instructor. Does not add user to the Moodle gradebook for the course.
    • Special note: Course Reuse functions (Backup, Import, Restore) are only available to the Instructor role, and are not conferred to other participants that receive this set of permissions. There are other less obvious functions that also rely on full instructor access. For example, only those with an Instructor role in a course have the ability to duplicate content in that course; Course Editors and Graders do not have access to this function.

Grader 

  • Can be stacked on top of Course Editor Access (or any other designation). 
  • View student work and assign grades
  • In Moodle they will have Access Privileges for grading student work. Provided permission by the course instructor. Does not add user to the Moodle gradebook for the course.
  • As per University policy, a student enrolled in a course via a Workday automated enrollment feed is ineligible to use the Grader functionality. Even if it is assigned to the student within the course, the student will not be able to leverage any of the Grader functionality. 
     

1) Open the course in Moodle.
2) Select the “Participants” link beneath the course header. 

Add Users in Moodle Settings
3) Select Enroll Users.

Moodle 4 Add Users Settings

4) Search for the specific user you’d like to edit the role for.  

5) Add the Course Editor or Grader Roll from the Assign Role drop down menu.  Select Enroll User. 

 

 

1)Find the specific users you’d like to edit the role for. Select the pencil icon in the “Roles” column for that specific user.  The Pencil will appear next to their currently awarded role.

2) In editing mode, select the drop down arrow to reveal the possible roles that can be assigned.  Select the role and it will appear above the search bar.  

3) Save the change by selecting the save icon.  The edit will now be saved.

4) You'll now see that user(s) you added will be enrolled with the role that you selected. 

Edit Users in Moodle Settings

Remove a user's manual enrollment. 

If a use was manually enrolled into a course, they can be unenrolled. 

Select the "Participants" link beneath the course header. 

Find the specific user you'd like to manually unenroll.  In the status column, select the trash can icon. 

Uneroll User Settings Moodle 4

Note: If you do not see a trashcan icon, the user was not manually enrolled.  This typical of students who registered for the course in Workday.  Students need to to drop the course in Workday in order to automatically be unenrolled from a course. 

In the popout window, select "Unenroll" to confirm the manual un-enrollment.  The user will then be unenrolled from the course. 

Unernoll User Settings in Moodle 4

Moodle requires that all users log in with an active Brandeis University Account. 

  • Persons with newly created Brandeis accounts (including new faculty members) should log into Moodle to provision their accounts, IF it has been less than 24 hours since their account was first created by ITS. Then they will be able to be enrolled into any course shell.

  • Students who have graduated or are otherwise considered inactive students (medical leave, transfer from Brandeis etc.) lose access to Moodle. Note: Alumni who would like to audit a course need to reach out to registrar@brandeis.edu for further investigation.

  • Departmental Administrators or other departmental staff need to email help@brandeis.edu with the list of courses that they need access to. It is possible to add enrollments at the Category level, to facilitate continuity of service and support. ITS staff do not manually enroll users into course shells.

  • Co-instructors must be added by the Registrar's Office in Workday (registrar@brandeis.edu). Once this is complete, they will be enrolled into the course shell in Moodle within a few hours.

  • The highest role that instructors and academic administrators can award is the Course Editor and Grader role. If you are looking to have someone enrolled in a level higher than Course Editor and Grader, please email help@brandeis.edu to determine if there's another way to provide access. Only the Registrar's office is authorized to add an instructor to a course (Moodle will inherit the enrollments found in Workday).

  • Users with the "Student" role are students who have registered for the course through Workday. These students cannot be manually unenrolled from a course shell. Instead, the student should drop the course in Workday in order to automatically be unenrolled from the course.